Kokrajhar Law College Kokrajhar Law College Est. 1985 · BTR, Assam

Privacy Policy

Effective Date: August 2026

Kokrajhar Law College (“the College”, “we”, “our”, or “us”) is committed to protecting the privacy and personal information of students, applicants, parents, faculty members, staff, alumni, and visitors to our website. This Privacy Policy explains how we collect, use, store, disclose, and protect your information when you visit our website or use our services. By accessing our website or using any of our online services, you agree to the practices described in this Privacy Policy.

1. Information We Collect

Personal Information

  • Full Name
  • Date of Birth
  • Gender
  • Postal Address
  • Email Address
  • Mobile Number
  • Parent/Guardian Details
  • Educational Qualifications
  • Identity Documents submitted during admission
  • Photograph and Signature
  • Student Registration or Roll Number

Academic Information

  • Admission Details
  • Course Enrolment
  • Attendance Records
  • Examination Records
  • Academic Performance
  • Certificates and Transcripts
  • Library Membership Information

Financial Information

When fees are paid online, payment details are processed through secure third-party payment gateways. The College does not store complete debit card, credit card, or banking credentials.

Technical Information

When you access our website, we may automatically collect:

  • IP Address
  • Browser Type
  • Device Information
  • Operating System
  • Date and Time of Access
  • Pages Visited
  • Website Usage Statistics
  • Cookies and Similar Technologies

2. How We Use Your Information

The information collected may be used to:

  • Process admissions and student registration.
  • Verify applicant eligibility and submitted documents.
  • Manage academic records and student services.
  • Conduct examinations and publish results.
  • Process fee payments and maintain financial records.
  • Issue certificates, transcripts, and official documents.
  • Communicate important academic and administrative notices.
  • Respond to enquiries and support requests.
  • Improve website performance and user experience.
  • Comply with legal, regulatory, and accreditation requirements.
  • Protect the security and integrity of College systems.

3. Legal Basis for Processing

The College processes personal information for legitimate educational and administrative purposes, including:

  • Performance of academic and administrative functions.
  • Compliance with statutory and regulatory obligations.
  • Protection of institutional interests.
  • User consent where applicable.

4. Information Sharing

The College does not sell or rent personal information. Information may be shared only where necessary with:

  • Bodoland University
  • Bar Council of India
  • University Grants Commission (UGC)
  • Government Departments
  • Examination Authorities
  • Scholarship Agencies
  • Accredited Payment Gateway Providers
  • Service providers supporting College operations under appropriate confidentiality obligations
  • Law enforcement or regulatory authorities when required by law

5. Data Security

The College implements reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, loss, misuse, alteration, disclosure, and destruction. While reasonable efforts are made to protect information, no electronic transmission or storage system can be guaranteed to be completely secure.

6. Cookies

Our website may use cookies and similar technologies to improve website functionality, remember user preferences, analyse website traffic, and enhance user experience. Users may disable cookies through their browser settings; however, certain website features may not function properly.

7. Third-Party Services

Our website may contain links to external websites or use third-party services such as:

  • Online Payment Gateways
  • Google Maps
  • Email Services
  • Cloud Hosting
  • Analytics Tools

These services operate under their own privacy policies. The College is not responsible for the privacy practices of third-party websites or services.

8. Data Retention

Personal information shall be retained only for as long as necessary to:

  • Fulfil educational and administrative purposes.
  • Comply with applicable legal requirements.
  • Maintain official academic records.
  • Resolve disputes and enforce College policies.

Records may be retained for longer periods where required by law or University regulations.

9. Your Rights

Subject to applicable laws, individuals may request to:

  • Access their personal information.
  • Correct inaccurate or incomplete information.
  • Update contact details.
  • Request deletion of information where legally permissible.
  • Withdraw consent where processing is based on consent.
  • Raise concerns regarding the handling of personal information.

Requests may be submitted to the College using the contact details provided below.

10. Changes to this Privacy Policy

The College reserves the right to modify this Privacy Policy at any time. Updated versions shall be published on the official website with the revised effective date. Continued use of the website after such updates constitutes acceptance of the revised Privacy Policy.

11. Contact Us

For any questions regarding this Privacy Policy or the handling of personal information, please contact:

Kokrajhar Law College
Khargaon, Opp. District Transport Office, Kokrajhar, Bodoland Territorial Region, Assam – 783370
Phone: +91 8876894949 · +91 6003471725
Email: koklawcollege@gmail.com
Website: https://www.klc.ac.in

Consent

By using the Kokrajhar Law College website or any of its online services, you acknowledge that you have read, understood, and agreed to this Privacy Policy.